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Vendor Information

Boaters Exchange thanks you and are excited that you have chosen to participate in this event. We hope you have a great show and we look forward to seeing you!

What is the objective of this event? 

To meet, serve, educate, and network with fellow boaters, anglers, and citizens of our community.

When and where is the event located? 

April 15, 2023, at Boaters Exchange 2145 US 1, Rockledge, FL 32955, 9 am-4 pm

Do I need to fill out a form to be a vendor?

Yes. To comply with the necessary insurance forms, please fill out the Vendor Registration Forms at www.BoatersExchange.com.  

How Do I Load In?

Load-in is Friday, April 14th, between 200-500 pm. NO SATURDAY MORNING LOAD-IN UNLESS PRE-AUTHORIZED!

Vendor Load-In Procedure

  1. Stage yourself at the Rockledge Square Shopping Center, 1880 US-1, Rockledge, FL 32955.  
  2. Call the Load-In Attendant (Mike Watkins at 321-362-0870)
  3. Load-In Attendant will confirm he is ready for you or may ask you to wait a few minutes while he clears the drop zone area for your arrival.
  4. Please keep in mind we are still open for business and this process will help avoid congestion in the drop zone.
  5. Once you unload (NOT SET UP) please move your vehicle across the street to the designated vendor parking area.
  6. Walk back over to your booth space and then start your setup. Set up must be completed by 5 pm.
  7. The gates will be locked and the alarm will be set overnight. We also have an employee on-site.
  8. Move-in is between 200- 500 pm on Friday

Where do I park?

Vendors must park across the street once they have unloaded (except for the Kids Zone vendors with live animals and Emergency Responders who have designated parking areas). We have limited parking onsite and cannot allow vendors to park in the customer area. By registering as a vendor, you also state you agree with the parking policy. (Those who do not abide, may not be asked to leave and participate the following year).

Will you provide a tent, table, and chairs for me?

No. You will need to provide your own.

What size tent and table can I bring?

Unless otherwise specified, everyone will be given a 10x10 space so you can bring a 10x10 tent. You may bring any tables and chairs that fit within that space. If your tent or space required is larger than 10x10, please let Kara know. 

How much is the cost of a booth?

$50 plus a raffle item. See the dropdown menu on the PayPal checkout at registration. 

When is the vendor fee due?

At the time of registration via PayPal. Registration is electronic and can be found at www.BoatersExchange.com

Is there anything else I need to supply?

We politely request that every vendor supply a raffle item to be given awayRAFFLE ITEMS MUST BE DROPPED OFF AT BOATERS EXCHANGE 2145 US 1 ROCKLEDGE - ATTN KARA. The type and value of the item are up to you.  We will announce your business name with a short explanation as we give away the item. Email a photo, description, and retail value to Kara so that your item and business can be promoted during the weeks leading up to the event.  Kara@BoatersExchange.com

What time can I set up my booth?

Friday, April 14th, from 200-500 pmNote: All vendors must be in their booth by 830 am Saturday morning. No exceptions!  

When can I start breaking down my booth?

4:00 pm on Saturday, April 15th.  

Can I play music in my tent?

Boaters Exchange will be providing the music.  

Where will I be setting up my tent and table?

We will assign you a space. If you have any special needs, please let Kara know when registering.

Will food be served?

Yes, various food trucks will be on-site 

Can I sell my product?

Yes. It's encouraged.

Who do I need to get in contact if I have any questions?

You may contact our Marketing Director, Kara Karasch, at Kara@BoatersExchange.com or call (321) 638-0090 Ext 104 M-F 9 am to 4 pm.


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